An AI note taker records a call, writes a transcript and turns it into a summary with action items. The tools differ less in the core job than in how they join meetings, where notes end up and how pricing works. Here’s how the main options fit, with only the prices we have verified.
At a glance
| Tool | How it captures | Free plan | Entry paid plan | Pick it if… |
|---|---|---|---|---|
| Otter.ai | Bot joins calls, or record in app | Basic $0 | Pro $16.99/user/mo, $8.33 annual | You want a well-known, all-round transcriber |
| Fireflies.ai | Bot joins calls, or upload recordings | Free $0 | Pro $18/seat/mo, $10 annual | You want CRM sync and conversation analytics |
| Fathom | Bot on Zoom, Meet and Teams | price not verified | price not verified | You want highlights and CRM sync with little setup |
| Granola | Transcribes on your device, no bot | price not verified | price not verified | You dislike a visible bot in the call |
| tl;dv | Bot on Meet, Zoom and Teams | price not verified | price not verified | You want notes pushed into CRMs and other tools |
| Read.ai | Meetings plus email and messages | price not verified | price not verified | You want meeting analytics across channels |
Otter.ai: the verified pricing benchmark
Otter’s Basic plan is free. Pro lists at $16.99 per user a month on monthly billing, or $8.33 a month on annual billing. Business lists at $30 per user a month, or $19.99 a month billed annually. Enterprise is sold through sales. Otter’s page also shows temporary promotional prices. We couldn’t verify when they end, so budget with the list prices above. See Otter.ai pricing.
Annual billing roughly halves Otter Pro’s cost, so if you already know you’ll use it every week, annual is the cheaper path.
Fireflies.ai: integrations and analytics
Fireflies joins Zoom, Google Meet and Microsoft Teams calls, or takes uploaded recordings, and produces transcripts, summaries and a searchable archive. Its strength is pushing notes into CRMs such as Salesforce and HubSpot and tracking talk-time and topics, which suits sales and customer teams. Its Free plan is $0. Pro lists at $18 per seat a month on monthly billing, or $10 a month billed annually. Business is $29 per seat a month, or $19 billed annually. Enterprise is $39 per seat a month and is sold on annual billing only. Annual totals aren’t printed on the page. See the Fireflies.ai overview.
Other options worth a look
- Fathom records and summarizes Zoom, Meet and Teams calls with highlights and CRM sync.
- Granola works as an AI notepad: it transcribes on your device without a bot joining, then expands your own notes into a summary.
- tl;dv records Meet, Zoom and Teams calls and syncs notes to CRMs and other tools.
- Read.ai summarizes meetings, email and messages, and adds meeting analytics.
- Built-in assistants such as Zoom AI Companion may already be part of a plan you pay for. Check before buying a separate tool.
Prices for these tools are not verified yet. We’ll add them once we’ve read each vendor’s own pricing page.
How to choose
- Bot or no bot. A visible bot is simple but can put guests off. A bot-free tool like Granola avoids that.
- Where notes go. If your notes need to land in a CRM, favour Fireflies, Fathom or tl;dv and check the specific integration.
- Consent and retention. Recording rules vary by country and company. Set a clear notification policy, and have legal or health teams review retention and data-residency settings.
- Languages. Test accuracy on a real call in the languages you speak.
- Free first. Most of these tools have a free tier. Run two in parallel for a week before paying.
Related
Otter.ai pricing · Fireflies.ai · Fathom · Granola · AI subscriptions: which are worth it
How we check prices
AI Stack Wise reads prices only from official vendor pricing pages and docs, and marks anything unread as “price not verified”. Otter.ai and Fireflies.ai prices were last checked on 2026-11-03. Prices are in USD and exclude tax unless stated. See our methodology. Spotted a change? Email [email protected].